Baldwin County Public Schools : Business & Finance

Baldwin County Public Schools : Business & Finance | Downloads

Board of Education Superintendent's Office Executive Principals District Forms & Documents

Business & Finance Calendar Forms & Documents Links Staff

Accounts Payable Business Operations and Purchasing Financial Statements & Accountability Reports Internal Audit Local School Accounting Payroll & Insurance E-Verify

Communications/Media Educational Technology Services Facilities & Maintenance Federal Programs Human Resources Instructional Support Planning & Construction Management Prevention and Support Services Athletics Department Child Nutrition Program (CNP) Health Services

Transportation E-Verify

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Insurance	(1 Files)
Public Employee Dependent Coverage Notice
Invoice Payment Authorization	(3 Files)
Central Office Procedures
Invoice Authorization Payment Form
School Procedures
LEA Purchasing Cards	(7 Files)
Cardholder Transmittal Form
Instructions for Activating Card
LEA's Purchasing Card Guidelines
Purchasing Card Agreement
Purchasing Card Approval Form
Purchasing Card Manager Procedures
Sign In - Out Sheet
Budgets	(7 Files)
1st Hearing Power Point
2012 Response Form
FY2012 Budget Memo
FY2012 Central Budgets
FY2012 Intro
FY2012 School Budgets
FY2012 Supplemental Information
Business Operations - Purchasing	(26 Files)
Vendor Registration
W-9 Form
Printing Services	(4 Files)
Printing Services Instructions
Printing Services Order Form
Printing Services Price List
Tabulation
Fixed Assets / Property Management	(10 Files)
Accounting for Construction
Accounting for Fixed Assets
Accounting for Personal Property
Accounting for Real Property
Equipment Transfer / Deletion Form
Fixed Assets Inventory
Inventory Control Policy
Request to Auction Equipment
Sale of Personal Property
Sale of Real Property Policy
Purchasing Guidance	(8 Files)
Audio Visual Catalog Bid
Competitive Sealed Bid
Instructional Supply Bid
Nextgen Processess 06-01
Time Saver Instructions for Requisition Query
Instructional Guidance 06-02
Memo Temporary Vendors
Instructional Guidance for Retrieving Purchase Orders
Student Records / Transcripts	(1 Files)
Student Records Request Form
Telephone Change Order/Request Form	(1 Files)
Telephone Change Order Form
Accounting	(61 Files)
LA5 Printable Requisition
LA5 Purchase Order
Purchase Order for CO funds
Cell Phone Stipend	(1 Files)
Cell Phone Stipend Request Form
Penny Tax -- Financial Update	(21 Files)
Financial Improvment Plan
Penny Tax -- July 2011
Penny Tax -- Sept. 2012
Penny Tax -- August 2011
Budget Trends 9-27-11
Financial Update Sept 2011
Financial Update December 2011 Work Session
Financial Update January 2012 Work Session
Financial Update February 2012 Work Session
Financial Update March 2012 Work Session
Financial Update April 2012 Work Session
Financial Update May 2012 Work Session
Financial Update June 2012 Work Session
Financial Update July 2012 Work Session
Financial Update August 2012 Work Session
Financial Update November 2012 Work Session
Financial Update December 2012 Work Session
Financial Update--January 2013 Work Session
Financial Update--February 2013 Work Session
Financial Update--March 2013 Work Session
Financial Update--April 2013 Work Session
FY2011 Accountability Reports	(4 Files)
Incident Report
Report by Cost Center
Report by Program
Report by Source of Funds
Per Pupil Expenditures	(3 Files)
FY 2008 Per Pupil Costs
FY 2009 Per Pupil Costs
FY 2010 Per Pupil Costs
Contract for Professional / Consultant / Presenter Services (NON-Board Employee)	(4 Files)
Contract for Professional Services
Instructions - Contracts -- LSA
Instructions - Contracts--Central Office
W9 Form and Instructions
Lost Check Affadavit	(1 Files)
Lost Check Affadavit
Sales Tax Information	(1 Files)
Sales Tax Exemption Certificate
Reimbursement Procedures and Form	(2 Files)
Reimbursement Form
Reimbursement Procedures
State Audit Reports	(6 Files)
FY 2006 Audit Report
FY 2007 Audit Report
FY 2008 Audit Report
FY 2009 Audit Report
FY 2010 Audit Report
FY 2011 Audit Report
Travel Procedures and Forms	(12 Files)
Local Travel Fill-In Form 01-01-13
Local Travel Fill-In Form Thru 12-31-2012
Local Travel Form (Print Only) 01-01-13
Local Travel Form (Print Only) Thru 12-31-2012
Out of State M&IE 2013
Travel Chart
Travel Expense Statement (Print Only) 01-01-13
Travel Expense Statement (Print Only) Thru 12-31-2012
Travel Expense Statement 01-01-13
Travel Expense Statement Thru 12-31-2012
Travel Instructions
Travel Procedures
W-9 Information	(1 Files)
W-9 Form
FY08 Accountability Report for Central Office	(1 Files)
Accountability Report for Central Office
FY09 Accountability Report for Central Office	(1 Files)
FY 09 Accountability Report for Central Office
Grant Procedures	(2 Files)
Grant Procedures
Grant Routing Slip
Local School Accounting	(44 Files)
Chart of Accounts
LSA Budget FY2012
LSA Finance Manual
LSA Fund Transfer Form
School Related Organizations
Field Trip Forms and Procedures	(8 Files)
Bus Driver Pay Schedule
Field Trip Procedures - Calculation Sheet
Field Trip Reconciliation Form
Field Trip Register
Field Trip Register Documentation
Field Trip Request Form
Passenger Release Form
Student Receipt Sheet (Less than $3.00)
Fund Raiser Forms	(4 Files)
Fundraiser Permission Form
Fundraiser Procedures
Fundraising Accountability Form
Ticket Sales Form
Athletic Gate Receipts	(1 Files)
Athletic Ticket Sales
Use of Facility Agreement and Application Form	(3 Files)
Use of School Facility Agreement
Use of School Facility Application Form
Use of School Facility Policy
Powerpoint Presentation to AASOP	(3 Files)
AASOP Powerpoint Presentation
AASOP Registration Form
AASOP Workshop Agenda
Canteen Accountability Forms	(10 Files)
Canteen RA-1 Retail Sales
Canteen RA-A Workers Items
Canteen RA-B Inventory Ded
Canteen RA-C Principal Transfers
Canteen RA-D Inventory Received
Canteen RA-E Summary of Receipts
Canteen RA-F Physical Inventory
Canteen RA-G Bulk Inventory
Canteen RA-H150 Reward Tally
Canteen RA-K Currency Count
School-Related Organizations	(3 Files)
Board Policies Relating to Outside Organizations
Check List of Requirements for School File
Clarifications on Questions Regarding Outside Organizations
Returned Check Processing	(1 Files)
Envision Check Collection
Miscellaneous Compliance	(6 Files)
Food and Refreshment Guidance
Ethics	(4 Files)
Alabama Ethics - Employee Businesses
Alabama Ethics - Top Ten List
Alabama Ethics Law
Employee Handbook
Fiscal Accountability	(1 Files)
Fiscal Accountability Power Point
Payroll & Benefits Forms and Publications	(32 Files)
Annual Eligibility Notice (403B)
Camps/Clinic Form
Change of Name/Address Form
Employee Leave Information
Open Enrollment Plan 2012-2013
Payroll Schedule 2012-2013
Catastrophic Leave Forms and Procedures	(4 Files)
Cat Sick Leave Request Form
Medical Verification Form
Catastrophic Sick Leave Transfer Authorization Form
Sick Leave Bank Guidelines 2008
Monthly Payroll Transmittals	(1 Files)
Monthly Payroll Transmittal Form
Withholding Forms	(2 Files)
W-4 Form (Federal)
W-A Form (State)
Direct Deposit and Lost Affidavit Form	(3 Files)
Direct Deposit Form
Lost Check Affadavit
Direct Deposit Exemption Form
Agreement for Additional Work /Hourly/Daily Work/Time Record and Comp. Time Forms	(11 Files)
Agreement for Additional Work August 2010
Agreement for Workshop-Group Stipends
Authorization for Hourly/Daily Work August 2010
Instructions for Workshop - Stipend Agreements
Memo-Hourly/Daily Work - School - 2009
Memo-Hourly/Daily Work -- 2009
Overtime Procedures
PR-2 Extra Hours Worked/Time Sheet August 2010
PR-2A Bus Aides Time Sheet August 2010
Procedures for Hourly/Daily Work
Compensatory Time Form
Leave Forms	(3 Files)
Administrative Leave Procedures
Administrative Leave Request Form
Leave Form

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