BALDWIN COUNTY PUBLIC SCHOOLS

Baldwin Proud!

Baldwin County, Alabama | Eddie Tyler, Superintendent

Welcome to the Baldwin County Public Schools family!

We want to make your transition into our school system as easy and enjoyable as possible. We've assembled a list of the most often asked questions. However, if your questions aren't completely answered here, we'll be glad to help. Simply drop us an e-mail!

Welcome aboard!


We look forward to educating your child. There has never been a more exciting time to be a student. Here is a snapshot of what we expect our graduates to be.

Online registration for returning students will open soon. Parents of new students will need to complete the PDF registration forms and take them to school office. The new student forms for the 2016-17 are not available at this time. They will be available in July. Note: Pursuant to Federal guidelines, a social security number is not required to register one's child in Baldwin County Public Schools.

Q. How can I get timely and regular communication from my child's school and the school system? 

A. Please make sure your contact information is accurate when you register your child and that it is updated should any e-mail addresses or phone numbers change throughout the year. We have a Rapid Communication System that is regularly used to keep parents updated and to alert parents of any urgent matter. 

Also, we highly encourage you to download our smart phone application – find it here: GET THE APP Once you download the app, follow your child's school with the setting inside the app. In addition, please join our school system Facebook page: BCBE FACEBOOK Each school has a Facebook page. The school's Facebook link can be found at the top of the school's web site. 


Q. How and where do I enroll my child? When is summer registration?

A. Parents of returning students (who were in our school system on April 1, 2016) may register their child online. A registration code is being mailed for returning students. Students new to the school system must be registered at the school. Parents/guardians must bring all necessary documents to the school office for each child they wish to enroll. The counselor or the registrar at each school is responsible for student enrollment; please call the school to make an appointment with the appropriate person before arriving. You can find registration information at: bcbe.org/registraton 

All students, whether new to the school system or previously enrolled, are required to take part in any pre-registration activities the school may offer. During pre-registration, students may purchase P.E. uniforms, pay course fees, buy school yearbooks, rent lockers, pick up schedules, and visit classrooms. This list also includes elementary school events such as "Meet Your Teacher" Days, which is an opportunity for parents and students to meet the teacher prior to the opening of school.

A list of all schools are under the schools tab of this web site.

Q. What do you offer for Kindergarten and Pre-Kindergarten students?

Note: On May 10, 2016, Governor Robert Bentley signed into law Alabama Act #2016-297. Beginning with the 2016-2017 school year, the Act requires local education agencies to allow a child who is six years of age on or before December 31 to enroll in first grade. This extends the timeframe from the current date of on or before September 1 for first grade only. It does NOT extend the timeframe for enrollment in kindergarten.

Act #2016-297 amends the Alabama Code (1975), §16-28-4, minimum age for admission to first grade - a child who is 6 years of age on or before September 1 or the date on which school begins in the enrolling school system shall be entitled to admission to the public elementary schools at the opening of such schools for that school year or as soon as practical thereafter. 

Please refer to our Pre-K and Kindergarten page for more information: www.bcbe.org/kindergarten 

Q. What are the immunization requirements?

Children entering school in the fall are required by Alabama Law to present a Certificate of Immunization formerly known as a “Blue Card “.
 Children entering Kindergarten need boosters of DTaP, Polio, MMR and Varicella. These shots complete the childhood series for Diphtheria, Tetanus, Pertussis (DTap), Polio (IPV), Measles Mumps Rubella (MMR) and Varicella.
 Children age 11 and entering the 6th grade need a Tdap vaccination. In addition, children in this age group are strongly recommended to receive HPV (a cancer preventing vaccine) and MCV4 which protects against the most common types of meningitis.
 If you are unsure if your child needs immunizations, check with your pediatric provider or the local County Health Department.
 

For more information, visit the Alabama Department of Public Health website at www.adph.org/immunization

Q. How important is it to attend Open House events?

A. Education is a collaborative effort between schools, parents, and the community at large. Open House events provide an opportunity for your child's teachers to share with you information specific to their grade level or course. Your presence is extremely important; you will learn exactly what is expected of your child in each setting and be shown ways you can help them achieve success.

Q. What information will I need to bring in order to register my child?

A. Please bring the following documents with you for each child you wish to enroll:

Birth certificate
Social Security card [Social Security Card is not required, as per Federal guidance]
Two proofs of residence
One of these must be a recent utility bill with your Baldwin County address
Withdrawal papers from last school attended, including transcript
Immunization form
All students are required by Alabama State Law to have an original certificate of immunization (IMM-50); copies are unacceptable. These certificates may be obtained from your local physician or Baldwin County Health Department in Robertsdale. The Health Department may be reached at 251.947.1910.

You will be required to complete an enrollment form for each student. These will be made available by the registrar or counselor when you visit the school.

Q. What if I am not the legal guardian/custodian for a child? What do I need to do?

A. To enroll a student in the Baldwin County School System you must have legal custody of the student. Delegations of parental authority or powers of attorney will not be accepted. The enrolling guardian/custodian shall reside in the attendance zone in which enrollment is sought. The student being enrolled must actually reside with his/her guardian/custodian.

In addition to the matters noted in the preceding paragraph, it shall be the sole duty and responsibility of the enrolling guardian/custodian to provide all documentation otherwise required by the Baldwin County Board of Education as a prerequisite to enrollment.

Please see the School Guardianship Guidelines for complete details.

Q. How can I be certain which school my child should attend?

A. Click on the School Zone Locator, read the disclaimer, press "enter" and then type in your address to see the schools that serve your address. The web-based school locator page is provided as a fast-reference service. It is very important that you contact the schools it lists to ensure that the information is indeed correct.

Q. Do you allow a student to attend a school out of zone?

A. In order to adequately project school facility needs in our rapidly growing county, currently the Board of Education only allows a zone variance – the ability to attend a school outside of one's own zone – in the case of extreme hardship, which is usually mostly medical in nature. Zone variances are not granted for the sake of convenience. If you believe you are eligible for a zone variance due to extreme hardship, please contact the principal of the school you wish your child to attend first.

If the principal agrees that the student meets the requirements for eligibility for a zone variance, the parent must complete a Zone Variance Request Form provided by the school they are requesting to attend and attach a statement as to the necessity of the zone variance.

For additional information, please review the Zone Variance Guidelines before submitting your request. The request form is here.

*Please note: If a student has a zone variance, it is the responsibility of the parent to provide transportation for the child.

Q. What is the procedure and criteria for placement in the district's Gifted Education Program?


A. Baldwin County Public Schools offers services for gifted and talented students in first grade through twelfth grade. All parents have the right to refer their child for the district's Gifted Education Program. For more information on the Gifted Program click here.

Q. Do you offer After School care?
A.  After School Childcare is offered at many schools. As a convenience, you may register for After School Childcare now, please use the link below. The deadline to register for After School Childcare is August 15 at noon, one week before the first day of school.  After School Childcare registration will re-open on August 24, 2016 at noon in order to attend after school the next school week. After School Childcare offers academic enrichments, homework help, physical activities along with outside time – supervised by certified teachers and staff from the community.”

More details:  We offer After School Childcare at elementary, intermediate, some middle schools and three high schools in the county. After School Childcare Programs serve students ages 5-12 at elementary schools; Middle and High school students may attend on their school campus, if the program is available. All students must attend the After School Childcare Program on the campus of their day school. Busing of students is not an option.

A complete list of ASCC locations and a link for registration and payments is available at http://www.bcbe.org/afterschool. Cash is not accepted; payments are online after registration. Site Manager or designee can assist you at the site, if needed. Payments are due one week in advance of attendance. Students may participate in the After School Childcare Program on a full-time or daily basis. Full-time students are those who attend the program 3 to 5 days per week; the fee for full-time is $35 weekly; the daily rate of $10.00 per day applies to 1 or 2 days per week. Parents must notify the Site Manager of the days their children will attend at the time of Registration in order to assist the After School Department in ensuring appropriate levels of staffing. Part-time students may attend only on those days the parents have pre-selected at Registration as attendance days. 
Fees are charged based on Registration and are not influenced by attendance. Pre-payment for services is required. The discount for BCBE teachers is $25.00 per week per child. We now offer a Family Rate for those with more than one child. 

The After School Child Care Program operates from 3 -5:30 p.m. at most sites; seven sites offer the choice of pick up by 6 p.m.  All sites follow the school calendar. Parents must complete online registration, pay the $20 non-refundable registration fee, and the first week fee - no fewer than two days prior to the first day of attendance in the program. Registration and fee payments are all Online. Payments not made by Friday close of day are subject to late fee.

Questions may be directed to the After School Childcare Department: 251.972.8518.

Q. How can I find out what school
supplies are necessary?

A. Required materials vary from school to school and from grade level to grade level. Many schools have supply lists posted on their websites. You may also find lists conveniently placed in the school supply aisles at stores such as Wal-mart and Target. Supply lists are also available in each school's office.

Q. Do you allow students to bring and use cell phones on campus?

A. Check your school's handbook for guidance.

Q. What about the dress code? How strictly is it enforced?

A. Baldwin County students are required to wear approved uniforms to school daily. Please check  your school's student handbook for guidance. For complete guidelines, see the Uniform Policy in the Student Handbook.

Q. What about lunches? Can I pay for lunches online? What can my child take from home for lunch?

A. Baldwin County Schools' cafeterias participate in the USDA Child Nutrition Program. Nutritious meals are provided to students daily at nominal cost. Each student is assigned an account number to use in the cafeteria and encouraged to memorize this number. Parents may pay send their child to school with cash or check to pay for meals. We suggest that parents consider paying for meals in advance by either writing a check for the week or month or by submitting a payment online. This provides an additional measure of safety for your child by alleviating the need to bring money to school for daily lunch. Checks can be made payable to the school.

To pay online, you may use My School Bucks. Additional information can be obtained by contacting the Child Nutrition Program office at 251-970-4402.

Children may also bring a lunch from home to eat during their designated lunch time. Food is not allowed in the classrooms. There are no board policies that limit what parents can pack for their child’s lunch, however, some schools may have special policies in place because of severe food allergies.  Wholesome, healthy lunch items will keep your child fueled and ready to learn for the afternoon until they arrive home.

If your child has a special dietary need, please contact your school nurse to complete a Diet Prescription Form.

Meal Prices for School Year 2016-2017

Breakfast:

All enrolled paid students: $1.75

Adult/Children Visitors: $2.25

Board of Education Employees: $2.00

Lunch:

All enrolled paid students K-8: $2.50

All enrolled paid students 9-12: $2.75

Adult/Children Visitors: $4.00

Board of Education Employees: $3.50


Q. Is bus service available in my neighborhood? What do I need to do to allow my child to ride the bus?

A. The Transportation Department for Baldwin County Schools oversees the daily operation of more than 280 bus routes. About half of our students ride the bus. Baldwin buses travel more than 16,000 miles each day. The Public Affairs Research Council of Alabama has rated our bus transportation program as the most efficiently run in Alabama. Our Transportation program also regularly garners awards for safety. All Baldwin County students are provided transportation to and from school daily, regardless of their proximity to their local school.

There is one person at each school responsible for managing student transportation. Maps of each bus route are available to assist in determining which bus will be designated to transport your child. Please contact your school prior to the beginning of the school year if you have additional questions.

Q. What if I choose to take my child to school myself?

A. Please contact your local school prior to the beginning of school to determine where you may safely drop off and pick up your child. Each school has very specific traffic flow patterns for the safety of all of our students. You will also learn what time students may enter the building and when they will be deemed tardy to school. 

Q. What are the requirements for excused absences? (BOE policy 985) 

A. The following are permissible reasons for excused absences:

– Student illness
– Inclement weather, which makes it dangerous for students to attend school (as announced by the Superintendent)
– Legal quarantine
– Death in the immediate family
– Emergency condition as determined by the principal or superintendent
– Absence to observe traditional religious holidays of local, national, or international origin when verified by the student's minister or religious leader.

A written note from the parents or guardians will excuse absences for up to but not exceeding nine absences in grades K-8 and four absences in grades 9-12. Future absences for illness will require a doctor's note in order to be excused.  

Q. What are the procedures for checking a student in late to school, or checking a student out early?


A. Parents or guardians must check their child out through the front office of the school. No child will be allowed to leave campus without the express consent of their parent or guardian. Early checkouts are discouraged; however, in the case of a medical necessity, it is requested that a doctor's note is submitted to the office the next day.

Q: My child requires a special medical procedure to attend school. Is there a nurse at my child's school? If not, where can I find assistance?

A: The school system has a Registered School Nurse and/or a Licensed Practical Nurse assigned to each school. If your child requires a special medical procedure, the child’s physician will need to provide medical orders for your child’s care. Please contact the Supervisor of Health Services or your assigned school nurse before the planned date of enrollment. This will allow the nurse adequate time to plan for your child's arrival and ensure a smooth transition to your new school. The Health Services Supervisor can be reached at 251-239-4327. The school’s office personnel will provide you the contact information for your child’s assigned school nurse.


Q: My child receives medication daily. Will there be someone at school to safely assist with his or her medication?

A: Your child will receive medication from a licensed nurse or a trained medication assistant. The school nurses are required to follow the Alabama Board of Nursing and the State Department of Education standards and guidelines in order to administer medications in the schools. All medication assistants receive a maximum of 12 hours medication training before permission is granted to assist with medication administration.  A Prescriber/Parent Authorization Form must be signed before a child may receive prescription medication. The Prescriber/ Parent Authorization form is on the Health Services Section of this website. For more info., please review the Health Services section of the website, especially the section titled: Medication at School.

Q: What if your child received special education services at their previous school?

A.  The Baldwin County Board of Education will continue to provide special education services to students who transfer into the district with an active Individualized Education Plan (IEP). To help make this transition as smooth as possible, it is important to provide a copy of your child's most recent IEP and evaluation at registration, if the information is available.   If the IEP is available, it will be implemented as written (including services comparable to those in the IEP from the previous school).  Additional records, if needed, will be requested from the previous school.  A special education teacher will contact the parent/guardian to schedule a meeting to review these services and determine if further evaluations are needed to meet the Alabama Administrative Code (AAC) criteria.
  
Q. What about fees? How do I pay them?

A. Fees are set by your local school. Please contact your local school or check the school's registration information for details. Check your school's web site. School fees can be paid at the school office or online: bcbe.org/schoolfees. You can find the school fee payment link also under "resources" at bcbe.org. 

Q. How can I check my child's grades online?

A. All Baldwin County schools use the Chalkable school information system for recording grades and attendance. Click here to access the portal. At the beginning of the school year, you will be provided with a user id and password for each of your children who are enrolled in school. You may then access online grades by going to the website for your child's school, clicking on the online grades icon in the upper left panel, and entering the user id and password. You will be able to view your child's grades for each course, along with attendance and discipline records.

Please protect this confidential information. Should you misplace it, you must request it in person from the school registrar. No passwords will be provided over the phone.

Q. Who should I contact if I have a problem?

A. If you feel that your child is having difficulty in any particular class, please contact the teacher to schedule an appointment. If the problem is occurring outside the bounds of a particular classroom, e.g., on the bus or in the cafeteria, please contact the principal. 

Q. Where can I find the phone number and the principal's name for the school my child will attend?

A. A list of all Baldwin County Schools is available here. This list provides phone numbers, principal's name, and links to each school's website.

Q. How do I get a copy of the school's calendar?


A. The official school system calendar is available here on the web site. All schools in the system follow this schedule for holidays, grading periods, and exam schedules. The school calendar is available on the school web site.

Q. What about summers and holidays? What programs are available for my child?


A. Summer activity opportunities abound for students across the county. Our school facilities are used for athletic clinics, conditioning exercise classes, and summer music and art instruction; you can find dates for these activities on this website or on the local school's website. Academic programs such as Camp Invention are also hosted by our schools.

The YMCA of South Alabama often makes summer activities readily available. There are two branches of the YMCA in Baldwin County. The Bounds Family YMCA is located in Daphne at 8051 Whispering Pines Road. They may be reached at 251.626.0888. The Snook Family YMCA is located in Foley at 2560 South Pine Street. They may be reached at 251.970.3003.

Every school works closely with its surrounding community to help ensure that children continue to grow and learn during their summer vacation and holiday breaks. City libraries sponsor summer reading programs and computer classes, while city recreation departments provide swimming, tennis, softball, soccer, and basketball activities. Competitive city leagues also offer students the opportunity to compete throughout the school year in a wide variety of sporting events.

MORE INFORMATION: 
This is a link to a "Relocation Guide". It is not a publication of Baldwin County Public Schools. An endorsement of the guide is neither expressed or implied. 

We look forward to serving your family! 

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