Operational Polices & Procedures

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    Virtual schooling offers students numerous benefits in terms of time flexibility and program customization. Along with these advantages, students also assume increased responsibility in time management, organization, self-direction, and self-regulation.  The following policies and procedures are subject to change.

    Curriculum 

    • Follow Baldwin County Virtual Elementary/Middle School and ALSDE approved curriculum 
    • Learning management system Google Classroom 
    • Leader in Me: For the 2021-2022 school year, BCVE/MS is a Leader in Me school, as Baldwin County Public Schools is a Leader in Me district.  This program provides daily object lessons in self-management, self-awareness, and self-motivation.  Lessons will be provided during the morning meeting time, but also available as recorded lessons throughout the course. 

    Grades 

    Students are expected to complete their assigned classwork on time, with due dates set at the end of each week.  Work that is not completed by the due date will receive a grade on INC until the work is submitted.  INC grades calculate as zeros.  Incomplete assignments cannot be turned in once a grading period is complete. 

    • Progress reports and report cards are sent home pursuant to Baldwin County Virtual Elementary/ Middle School board approved procedures.  These reports are distributed at week four and week nine of each quarter according to the BCPSS school reporting calendar. 

    Progress Monitoring 

    Baldwin County Virtual Elementary/Middle School monitors all students’ progress through their assigned classwork to determine adequate progress.  Progress is evidenced by the completion of daily tasks, assignments, quizzes, and tests.   

    • Adequate weekly progress is monitored in week three and week six of each quarter.  Those dates will be displayed on BCVE/MS’s website calendar. 
    • Grade Monitoring and Academic Alert 
    • Grades are monitored at week 3 and week 6 of each quarter 
    • An overall average is calculated for all classes the student is enrolled in 
    • 0% to 25% overall average receives an Academic Alert email and an Encourager teacher 
    • Encourager teachers make weekly contact with the student and parents to address any issues that the student may be having. 
    • 25% - 50% overall average receives an Academic Alert email and check ins with the classroom teacher 
    • When grades are monitored at week 6, students who are still at the 0% to 25% have a parent meeting scheduled to discuss Inadequate Progress Withdrawals at the end of the quarter 
    • After three attempts to bring in the parent, the IPW team meets to make decisions in the best academic interest of the child. 
    • Team includes: parent/guardian, classroom teacher, any special service teacheradministrator, counselor, and administrator or counselor from receiving school. 
    • Paperwork signed at the IPW meeting includes the withdrawal paperwork for transfer at the end of the quarter.  

    Student Behavior 

    Discipline procedures:  In order to maintain an orderly and productive school environment, students are expected to follow the Acceptable Use Agreement and the Student Code of Conduct of the Baldwin County Public Schools System while enrolled at Baldwin County Virtual Elementary School. The following list is for general guidance and is not all-inclusive. The administration of Baldwin County Virtual Elementary School reserves the right to take each situation into consideration and impose such discipline as defined in the Baldwin County Board of Education Policy 6.20.3. 

    Tier I Violations 

    1. Downloading, using, distributing,or otherwise disseminatinginappropriate or disturbing language, messages and/or images; 
    2. Indirect use of profanity/vulgarity;
    3. Trespassinginanother user’s work or accessing another’s accounts; 
    4. Sharing passwords and account access
    5. 5. Otherinappropriate uses of resources as outlined in the Technology Acceptable UseAgreement 
    6. Any other offense or violations as further outlined in the Student Code of Conduct or in which the principalor designee may reasonably conclude falls within this tier after investigation. 

    Tier I Leveled Sanctions 

    First offence: Parent Notification & Warning; Google Meet with Student 

    Second offence; Referral to RtI for behavior 

    Third offence: One-day, excused suspension with recidivism counseling required prior to readmission 

    1. Unable to enroll for future academic session

    Fourth offence: Three-days, unexcused suspension 

    1. Inadequate Progress Withdrawal at quarter

    Tier II Violations 

    1. Direct use of profanity/vulgarity
    2. Specific threats or threats that create panic, fear, or chaos
    3. Cheating/Plagiarism
    4. Any other offense or violations as further outlined in the Student Code of Conduct or in which the principalor designee may reasonably conclude falls within this tier after investigation. 

    Tier II Leveled Sanctions 

    First Offence: One-day, excused suspension 

    1. Unable to enroll for future academic session

    Second Offence: Three-days, unexcused suspension 

    1. Inadequate Progress Withdrawal at quarter

    Third Offence: Contact Assistant Superintendent or Superintendent for additional guidance.