Baldwin County Virtual School:
OPERATIONAL POLICIES AND PROCEDURES: Download a copy here
Virtual schooling offers students numerous benefits in terms of time flexibility and program customization. Along with these advantages, students also assume increased responsibility in time management, organization, self-direction, and self-regulation. The following policies and procedures are subject to change.
Curriculum and Instruction:
BCVS coursework is primarily delivered through ACCESS Distance Learning. Eligible students also have the option of enrolling in locally developed courses, dual enrollment courses, approved zoned school courses, on-campus courses at NBCT/SBCT/Fairhope Aviation Academy and other computer-based independent study courses.
Zoned School Courses:
Eligible students have the option to attend on-campus courses in athletics, ROTC, specialized career technical programs and performing arts at zoned schools. These courses will be added to students’ INOW schedules so that the zoned school teachers are able to input daily attendance, grades, test and exams. Students are required to sign in to record their attendance on the zoned school campus. BCVS will supply each participating school with sign-in documentation.
Baldwin County Virtual School students must log in to their online courses daily. Attendance for on-campus classes is required and attendance is taken by the zoned school teacher. BCVS students are required to abide by the Baldwin County attendance policies and procedures; excuses for absences are collected and recorded through Baldwin County Virtual School.
Students seeking admittance must complete the application at www.baldwinvirtual.com during the open enrollment time frames. Seniors are only eligible to enroll during the fall enrollment window. The only admittance exceptions outside of the enrollment windows involve extreme chronic illnesses.
Exceptions to open enrollment window:
Students seeking admittance through the extreme chronic illness process, must submit the following documents and meet the following requirements. All request will be reviewed before approval by the applications committee.
- Health Plan from current school
- Doctor’s letter of the request to attend due to extreme chronic illness
- Parent’s letter explaining request
- Student must meet all enrollment requirements
Eligibility Criteria for Initial and Continued Participation:
Students seeking admission to BCVS shall, at a minimum satisfy the following requirements:
- Reside in Baldwin County, Alabama
- Be a rising 7th, 8th, 9th, 10th, 11th or 12th grade student
- Participate in the Board’s one-to-one computer program
- Have consistent, daily access to the Internet
- Have consistent transportation to BCVS for testing and other required attendance events
To enroll students shall:
- Be on track to graduate with an Alabama High School Diploma or be on grade level in reading and math performance series
- Have a minimum overall GPA of 2.5 earned during the previous academic year.
- Have no more than 9 unexcused, full-day absences during the previous academic year.
- Have no expulsions, no Class II violations and no more than one suspension from the previous or current academic year.
Eligibility for BCVS enrollment is evaluated at the conclusion of student’s academic year. To remain eligible for continuing enrollment, student shall:
- Remain on track to graduate with an Alabama High School Diploma.
- Maintain appropriate course progression as measured by the completion of weekly assignments, quizzes and tests. Students who fail more than one academic class per academic year (includes fall, spring and summer terms) may be removed from BCVS.
- Maintain the eligibility criteria for GPA and unexcused absences met upon enrollment at BCVS.
- Avoid the accumulation of any discipline infractions resulting in suspension or expulsion.
- Remain in good standing by adhering to all expectations including the Academic Integrity Contract, Academic Intervention, BCVS procedures and policies, the Baldwin County Public Schools System, the Alabama State Department of Education and ACCESS.
Withdraw and Transfers:
- Baldwin County Virtual School is a semester-long commitment. Students may not transfer back to their zoned school within Baldwin County except at the end of the fall or spring semester. No guarantee is granted that students will be re-enrolled in face-to-face courses.
- Students can withdraw to attend an out of district school at any time.
- Students must be withdrawn from Baldwin County Virtual School before enrolling in another school.
- Students who no longer meet the eligibility requirements to attend BCVS must be formally withdrawn. Eligibility is evaluated at the end of the academic year. See above for criteria.
- When withdrawals are needed, parents need to make an appointment with BCVS’s staff to complete the withdrawal paperwork. Contact the school to schedule the appointment.
ACADEMIC INTEGRITY POLICY: No Cheating Policy
The Academic Integrity Contract of the Baldwin County Virtual School combines the existing Academic Integrity Policy of ACCESS Distance Learning and additional requirements posed by Baldwin County Public Schools. Baldwin County Virtual School students are expected to adhere to academic integrity regarding each of the following topics. If a student fails to abide by these expectations, the student can be removed from the course with a failing grade and will be subject to other consequences as determined by ACCESS and BCVS administrators.
- All work must be completed by the student alone. No sharing of assignments or “working together” or having a tutor complete assignments for the student.
- Any collaboration among students must be pre-approved by the teacher.
- Plagiarism will not be allowed in any form. This will include copying, using, purchasing, or stealing the ideas, words, or work of others and presenting them as one’s own.
- Students will not allow others to copy their work. When a student’s work is found to be copied, he/she is subject to the same disciplinary procedures as the student who turned in the copied work.
- Content from the Internet will not be misused or misrepresented including, but not limited to, searching test/quiz answers while taking a test/quiz, turning in completed worksheets found online, copying and pasting information, etc.
- Students will not share copyrighted assignments or lessons with other students or online entities.
- Students must complete unit tests and exams in our proctored environment. Tests or exams taken at home can be invalidated and a zero assigned for the test or exam taken at home.
- Cell phones cannot be out or used when a student is testing. BCVS has calculators that students can borrow.
- Student will not give login information to another student or adult who is not a parent/guardian or BCVS teacher.
- Provide reliable transportation to and from the testing site(s) designated by the BCVS staff.
Procedures and Consequences
Scores earned on tests or exams not taken at an approved testing site with a proctor are subject to invalidation and review by the Baldwin County Virtual School Academic Integrity Committee. Additionally, in accordance with ACCESS Distance Learning policy, the student may be removed from the course with a failing grade and may be subject to dismissal from the Baldwin County Virtual School.
When a student has been found in violation of Academic Integrity, the following will be enacted:
· Zeros assigned for the suspect work
· Parent/guardian notified of the event
· Discipline infraction recorded
· All above plus
· Academic Intervention assigned
· All Second Occurrence listed above
· Parent meeting with administration
· Parent meeting to plan for student’s removal from BCVS at the semester
All ACCESS Distance Learning teachers and local teachers using learning management systems such as MOODLE utilize a variety of technologies to check student work for authenticity. If an instructor confirms that a student has plagiarized work in any manner, the student will be subject to consequences determined by ACCESS Distance Learning administrative staff, the distance learning teacher, and the local school system, and will be subject to removal from the course with a failing grade. ACCESS and Baldwin County Virtual School reserve the right to deny enrollment to students who have been removed from previous courses due to misconduct or failure to abide by expected academic integrity or the Baldwin County Public School Acceptable Internet Use Policy.
ACADEMIC INTERVENTION: Academic Support Policy
Academic Intervention is a strategy used by BCVS staff to monitor students’ progress through their coursework and help students who struggle to keep up with the pace of classwork.
- BCVS administration completes grade monitoring monthly as indicated by Baldwin County Public School calendar. The dates of grade monitoring are shared on the school-wide calendar available on bcbe.org/bcvs.
- Academic Intervention lasts until the next grade monitoring, unless students earn their way off by raising their grades above a passing level.
- BCVS administration sends emails to parents and students who fall below the required passing average and are required to come in for Academic Intervention meetings. Mentor teachers contact parents and students. Meetings and scheduled attendance follow the process listed below.
Academic Intervention Meetings
Students are required to attend a face-to-face meeting with mentor teacher, set by appointment, once weekly while on Academic Intervention. These academic coaching sessions are designed to help students get back on track. Consecutive occurrences on Academic Intervention require additional days of attendance. See the chart below.
Absences accrue when students miss appointments OR if they miss additional days. Parents are contacted when absences occur.
- To be counted present, students need to stay at least three hours per Academic Intervention attendance day. Date and time of Academic Intervention will be recorded by students clocking in and out electronically at the testing site. Students who do not clock in and clock out will not be counted as present.
- When a student misses an Academic Intervention attendance day, staff reviews login history and records absences.
- Parents are contacted about the absences. If an excuse is provided, absences are excused. BCVS follows the protocol for excusing absences outlined in school board policy.
- When student accrues 10 absences, the student’s name is reported to the attendance office and truancy officer.
Consequences for repeat appearances on Academic Intervention
· Must report to a BCVS location one day per week and meet with mentor teacher
Second consecutive occurrence
· Must report to a BCVS location two days per week
· Parent meeting with mentor teacher, student, & administration
Third consecutive occurrence
· Must report to any BCVS location for specific sessions three days per week
· Assigned tutoring sessions: can be online or in person
Fourth consecutive occurrence
· Must report to the Daphne location for specific sessions four days per week
· Scheduled parent meeting with mentor teacher, students, & administrator
· Assigned tutoring sessions: in person only
ACCESS sends a weekly Inactivity/Alert report. This report lists students, by each class, who are on alert (have less than a 70 average in one term) or are inactive (no work submitted in over 13 days). The report comes every Wednesday.
- Administration receives the Inactivity/Alert Report from ACCESS on Wednesday.
- Mentor teachers send emails to students and parents asking students to submit work.
When a student is INACTIVE in a class for more than 35 days, administration/counselor schedules a meeting with parent, student, and mentor teacher to discuss potential dismissal from BCVS at the semester.
PARENT GUIDE: Monitoring Student Progress
Checking student’s grades
In INOW: INOW shows only course averages from ACCESS classes at the semesters, and final grades. Through INOW, you can also see and print unofficial transcripts. To see grades while they are in progress (during the school year), login to your student’s ACCESS account and check each course’s gradebook.
IN INOW: Course averages from MOODLE courses, zoned school courses, & Technology Center courses will appear in the grade section of INOW. These gradebooks will have individual grades for each class.
- Login from the BCVS webpage (bcbe.org/bcvs).Under “Resources>INOW Grades Link”, follow the instructions. (Login information from a previous Baldwin County school will remain the same.)
- If you need new login information, please call the BCVS office.
In ACCESS: ACCESS course averages are real-time grades. They show your student’s current course average.
- Login from the BCVS webpage (bcbe.org/bcvs).Under “Academics>ACCESS link” use your student’s username and password to login. From your student’s homepage, click on the class’s picture to go into the class. Then click on “Grades” tab at the top of the page. Averages appear at the top followed by individual grade for assignments.
Dual Enrollment: Dual Enrollment course final grades will be entered into INOW at the conclusion of the college semester. Dual Enrollment grades can only be checked through the student’s online college account. BCVS does not have access to those grades until the end of the college semester.
Checking student progress in ACCESS classes
Use the same login instructions for checking grades in ACCESS. When you get into the course, click on the “Assessment” tab, then scroll down to “Dropbox.” A list of every dropbox assignment will appear. If the submissions column has a “1”, then the assignment has been turned in. If it’s graded, the grade will appear in the score column. Click on the “1” to see when the assignment was uploaded and to view the assignment itself. The feedback column shows the teacher’s comments on the assignment.
STUDENT GUIDE: Expectations and Procedures
- Acquire consistent Internet access. Extended internet outage is not an excuse for not logging in to classes.
- Attend class daily in accordance with Baldwin County school calendar by logging in to MOODLE or ACCESS.
- Complete assignments daily to stay on pace with online coursework. Completing five graded assignments daily is suggested to stay on pace with coursework.
- Progress through coursework at a rate assigned by online teachers; progress through coursework at the teacher’s outlined pace or faster.
- Complete coursework before exam week begins to ensure that all work will be graded prior to the class closing at the end of the term.
- Take all tests, exams, and Alabama mandated tests at a BCVS testing site.
- Read and respond to email, text, or other communication from BCVS staff.
- Update contact information.
- Have appropriate transportation to the testing site or any mandatory attendance event.
- No cell phones can be used in the testing sites. Students need to step outside the classroom to make calls or text.
- Maintain a quiet working and testing environment at the testing sites.
- Follow Baldwin County Public School’s dress code.
- Advocate for yourself by asking for help when you encounter difficulties with technology or academics.
- Have school supplies needed to keep notes for each of your online classes.
At the conclusion of the school year, students are evaluated according to the following criteria to determine their eligibility to remain enrolled at Baldwin County Virtual School:
- Reside in Baldwin County, Alabama.
- Maintain consistent, daily access to the Internet.
- Maintain a minimum overall GPA of 2.0 in courses taken during the current academic year.
- Accumulate no more than 6 unexcused, full-day absences during the current year.
- Maintain appropriate course progression by completing weekly assignments.
- Adhere to the Academic Integrity Contract.
- Remain in good standing as a student of the Baldwin County Virtual School. Students with discipline infractions resulting in suspension or expulsion will be removed from the BCVS.
For student safety, students are required to clock in when arriving and clock out when leaving. Clock in using the following steps.
- Upon arriving at any testing site, locate the sign-in computer by the entrance.
- Sign in using your BCVS identification number, beginning with an S.
- Wait for an acknowledgement; the system will greet you with your name.If you see a different name, try your login again. If you have trouble, see BCVS staff.
- When leaving, go to the sign-in computer again, change to “Check Out”, put in your S number,and wait for an acknowledgement.
*You must check in upon arrival to be counted present. You must check out when leaving to record the time spent at the testing center. Without checking out, your attendance time may be invalidated.
AGREEMENTS AND COMMITTMENTS
I have read the Baldwin County Virtual School enrollment documentation. I agree to submit 100% of my own work and abide by the Academic Integrity policy. I also agree to take all course tests, course examinations, and Alabama mandated assessments as proctored examinations at the Virtual School or other appropriate site designated by Baldwin County Virtual School administration and to provide my own transportation to and from the test site. I agree to maintain consistent Internet access. I agree to comply with all of the policies and procedures of Baldwin County Public Schools, Baldwin County Virtual School, and Alabama Connecting Classrooms, Educators, & Students Statewide (ACCESS) Distance Learning. Failure to comply with Baldwin County Public Schools and Baldwin County Virtual School policies, procedures and expectations, to adhere to the Academic Integrity Contract, to take tests and exams in the proctored environment, to provide reliable transportation or Internet access, could be grounds for ineligibility to remain enrolled at Baldwin County Virtual School.
Student Signature: _____________________________________________________
I have read the Baldwin County Virtual School enrollment documentation. As a parent/guardian of the above named student, I understand the student requirements of compliance with Baldwin County Public Schools and Baldwin County Virtual School policies, procedures and expectations including the Acceptable Internet Use Policy and ACCESS policies and procedures. I also understand the grounds for ineligibility for continued enrollment at the Baldwin County Virtual School. I authorize the enrollment of the student in the Baldwin County Virtual School according to the policies and procedures of Baldwin County Public Schools, Baldwin County Virtual School, and ACCESS Distance Learning.
Parent Signature: ____________________________________________________