• STATE TEACHER TECHNOLOGY MONEY

    Acceptable Uses: Per state law, these funds must be used for classroom technology including hardware, software, and digital media (replacement projector bulbs are allowed and not considered a consumable).  Consumable items (paper, ink, toner), professional development, and administrative technology items are not allowed.  This money should purchase items consistent with and reflected in the school's technology plan.
    Bid Restrictions: Purchases do not have to be made from a Baldwin County bid, but technology purchasing guidelines must be followed (e.g., must purchase approved PC, laptop, or printer model to have it supported by IT Services and placed on the network).
    Routing of Purchase Orders: All purchase orders must be routed through IT Services. After IT approval, the purchase order will be returned to the school for processing and payment.

    CIS (Classroom Instructional Supplies) MONEY

    Acceptable Uses: These purchases must directly impact the students and must be spent on materials and supplies.  Materials and supplies are defined as items that cost less than $500 and are normally replaced rather than repaired.  Allowable technology items include printers and LCD monitors for student workstations, replacement bulbs for projectors used in instruction, CDs/DVDs, and software for studentsTechnology items not allowed include computers/laptops - these items are equipment, not supplies - and LCD monitors or printers for the teacher.
    Bid Restrictions: Purchases do not have to be made from a Baldwin County bid, but technology purchasing guidelines must be followed if purchasing a technology related item (e.g., must purchase approved printer model to have it supported by IT Services and placed on the network).
    Use of CIS Credit Cards: CIS credit cards have been issued to applicable certificated teachers for purchasing classroom instructional supplies. When purchasing hardware or software, the guidelines for technology purchasing must still be followed. The Baldwin County Board of Education Purchasing Agreement states that if any unallowable purchases are made, the teacher will be personally responsible for reimbursing the school. For this reason, please remember to coordinate and/or route your technology purchases through IT Services.
    Routing of Purchase Orders: The Baldwin County Board of Education Purchasing Agreement states that if any unallowable purchases are made, the teacher will be personally responsible for reimbursing the school.  For this reason, please be attentive to the restrictions and guidelines posted above.  Non-technical items may be purchased directly by the school (i.e., they don't have to route through Business & Finance for approval).  To purchase technology items, please route your purchase through IT Services.  Upon receiving IT Services' approval, the purchase of the technology item can be made by the school.

    TITLE I

    Acceptable Uses: Expenditures must be in accordance with the school’s technology plan and school improvement plan. These funds may be used for technology purchases for the classroom. If there is a current bid in place for the item(s) to be purchased, purchases must be made from the bid.
    Bid Restrictions: Purchases must be from a BCBE or State bid.
    Routing of Purchase Orders: The purchase order should be signed by the principal. If hardware or software is being purchased, the Director of IT Services must also sign. IT Services will send the purchase order to Ann Hartwell (972-6865) at the central office satellite. Mrs.Hartwell will assign the purchase order number and fax your order if you have provided the fax number. Mrs. Hartwell will send you the appropriate copies of the purchase order and forward invoices to be signed after you have received the items.

    NATIONAL BOARD CERTIFIED TEACHER (NBCT) MONEY

    Acceptable Uses: Classroom technology uses including consumable items; not to be used for administrative technology items.
    Bid Restrictions: Purchases must be from a BCBE or State bid.
    Routing of Purchase Orders: All purchase orders for hardware (PCs, laptops, printers, etc.) and software must be routed through IT Services. IT approval is not required for consumable items (e.g., toner, ink, blank CDs, etc.).  After IT approval, the purchase order will be forwarded to Business & Finance for further processing.  Business & Finance will then return the purchase order to the school so the order can be placed.

    LIBRARY ENHANCEMENT FUNDS

    Acceptable Uses: These funds must be used for library improvement or use (e.g., purchase of books, subscriptions, library PCs or printers, etc.).
    Bid Restrictions: Purchases do not have to be made from a Baldwin County bid, but technology purchasing guidelines must be followed if technology items are purchased (e.g., must purchase approved PC, laptop, or printer model to have it supported by IT Services and placed on the network).
    Routing of Purchase Orders: All purchase orders for hardware (PCs, laptops, printers, etc.) and software must be routed through IT Services. After IT approval, the purchase order will be returned to the school for processing and payment.

    LOCAL SCHOOL MONEY (funding not raised via tax or state appropriation)

    Acceptable Uses: Purchases deemed necessary and approved by the principal and often the fund raising agency.
    Bid Restrictions: Purchases do not have to be made from a Baldwin County or State bid, but technology purchasing guidelines must be followed (e.g., must purchase approved PC or laptop, as well as printer model to have it placed on the network).
    Routing of Purchase Orders: All technology-related purchase orders for hardware (PCs, laptops, printers, wireless access points, etc.) and software must be routed through IT Services for coordination and approval.  Upon approval, the purchase order will be returned to the school so the order can be placed.

    SYSTEM TECHNOLOGY FUNDS

    Acceptable Uses: Classroom technology uses; not to be used for consumable items (ink, toner, paper) or for administrative technology items.
    Bid Restrictions: If a bid is in place for the item(s), purchases must be made from the bid.
    Routing of the Requisition: The requisition form should be sent to IT Services after all required information is added and signed by the principal.  IT Services will place the order and notify the requesting school.

    E-RATE REIMBURSEMENT FUNDS

    Acceptable Uses: Classroom or administrative technology uses; not to be used for consumable items (ink, toner, paper).
    Bid Restrictions: If a bid is in place for the item(s), purchases must be made from the bid.
    Routing of the Requisition: The requisition form www.bcbe.org/cms/lib/AL01901374/Centricity/domain/4/district pdfs/et/ITRequisition Form Rev2_1 .dotshould be sent to IT Services after all required information is added and signed by the principal.  IT Services will place the order and notify the requesting school.